Business Assistant, President of Europe Office Waterloo, Belgium Apply
Our Purpose
We work to connect and power an inclusive, digital economy that benefits everyone, everywhere by making transactions safe, simple, smart and accessible. Using secure data and networks, partnerships and passion, our innovations and solutions help individuals, financial institutions, governments and businesses realize their greatest potential. Our decency quotient, or DQ, drives our culture and everything we do inside and outside of our company. We cultivate a culture of inclusion for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team – one that makes better decisions, drives innovation and delivers better business results.
Job Title
Business Assistant, President of Europe Office
Who is Mastercard?
Mastercard is a global technology company in the payments industry. Our mission is to connect and power an inclusive, digital economy that benefits everyone, everywhere by making transactions safe, simple, smart, and accessible. Using secure data and networks, partnerships and passion, our innovations and solutions help individuals, financial institutions, governments, and businesses realize their greatest potential.
Our decency quotient, or DQ, drives our culture and everything we do inside and outside of our company. With connections across more than 210 countries and territories, we are building a sustainable world that unlocks priceless possibilities for all.
Overview
The President of Europe Office is looking for a Business Assistant, reporting to the President’s Executive Assistant, to perform general administrative duties, support the day-to-day department operations in various areas such as but not limited to travel arrangements, expense reporting, mail sorting, but also to order supplies, answer the phone, maintain department records, and maintain business continuity and back-up when the Executive Business Assistant is out of the office. The ideal candidate is highly motivated, organized, dedicated, and act with discretion at all times.
Role
In this position, you will:
• Organize domestic and international multi-destinations travels and process visa requests as necessary
• Be responsible for keeping abreast of all COVID-19 requirements for travel to comply with the governmental restrictions across Europe
• Help maintain the President’s diary up to date with all travel details
• Review and submit credit card transactions via expense reports
• Manage the database for the European President Office
• Help organize videoconference/telepresence and internal/external meetings
• Handle incoming and outgoing mail
• Draft and/or get correspondence, presentations as well as any other related supports or documents prepared for use
• Order office supplies, business cards, products, software, and application licenses
• May research and collect information on special topics as assigned
All About You
• Act with a high level of discretion at all times, given the exposure to highly sensitive and confidential information
• Be Proficient in English, both written and spoken
• Higher education degree
• Be able to work independently, multitask, set priorities, and have a sharp eye for details
• Be able to work in and adapt to a fast-paced changing environment
• Always look for potential solutions to solve problems
• Be confident and assertive
• MS Office Suite
• Experience with Oracle desired but not compulsory (expense reporting)
• Previous experience in a similar position preferred
Corporate Security Responsibility
Every person working for, or on behalf of, Mastercard is responsible for information security. All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and therefore, it is expected that the successful candidate for this position must:
• Abide by Mastercard’s security policies and practices
• Ensure the confidentiality and integrity of the information being accessed
• Report any suspected information security violation or breach, and
• Complete all periodic mandatory security trainings in accordance with Mastercard’s guidelines.
NOTE: Candidates go through a thorough screening and interview process. There is no need to include all preferred skills in the job description.
Corporate Security Responsibility
All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:
Abide by Mastercard’s security policies and practices;
Ensure the confidentiality and integrity of the information being accessed;
Report any suspected information security violation or breach, and
Complete all periodic mandatory security trainings in accordance with Mastercard’s guidelines.